Digital vehicle handover and rental damage records
Document vehicle condition at handover and return. Keep mileage, fuel levels and damage records connected to the vehicle and rental.
How RentalOS supports your rental business
When a vehicle returns, your team needs the original handover details. RentalOS connects handover records and damage management so recorded information can be found again. Use the web interface on a computer, phone or tablet.
Record handover and return
Enter mileage and fuel levels for the relevant stage of the rental contract.
Document vehicle condition
Record damage descriptions using the available photo and documentation features. Link them to the vehicle and, where applicable, the contract.
Follow up on damage
Review recorded cases and maintain their details and processing status in the damage overview.
How it works
- Open the rental and record handover details.
- Document condition and any damage.
- Record the return and review the saved handover information.
What to check at each stage
| Stage | Recorded details |
|---|---|
| Handover | Mileage, fuel and condition |
| Return | New readings and recorded damage |
Good to know
Records reflect the information your team enters. They do not replace a vehicle inspection or automatically establish liability, insurance cover or a payable damage claim.
Discuss your requirementsFrequently asked questions
Can I use RentalOS during a handover on my phone?
The web interface can be used on a smartphone or tablet. Check your device and internet connection in the demo before using it operationally.
Are damage records linked to vehicles?
Yes. Damage records are assigned to the relevant vehicle and can also relate to the rental contract.
Continue your rental workflow
Does this fit your rental business?
Explore the workflow with sample data. Start a separate trial account to manage your own vehicles.