Fleet management software for car rental businesses
Keep vehicle details, documents, completed maintenance and insurance information together in your rental software.
How RentalOS supports your rental business
Managing a rental fleet requires more than a list of registration numbers. Keep each vehicle record available for your team, look up completed maintenance and connect vehicles to the relevant rental and customer.
A record for each vehicle
Maintain vehicle details and documents in a shared vehicle record linked to your rental operations.
Document maintenance
Record completed work with its date, mileage, description and cost. Look up the vehicle’s maintenance history later.
Manage insurance and customers
Keep vehicle insurance information and separate customer records. Connect customers through reservations and rental contracts.
How it works
- Create the vehicle record.
- Add documents, insurance and completed maintenance.
- Select the vehicle in reservations and contracts.
Inside a vehicle record
| Section | Example |
|---|---|
| Vehicle | Registration and mileage |
| Maintenance | Service date and cost |
| Documents | Vehicle papers and insurance |
Good to know
Fleet management organises the data you enter. It is not GPS tracking and does not replace a workshop inspection. Maintenance records document completed work.
Discuss your requirementsFrequently asked questions
Can I record maintenance costs per vehicle?
Yes. Maintenance entries include the vehicle, work description, cost, mileage and completion date.
How many vehicles can I manage?
Starter includes up to 10 vehicles, Advanced up to 25, and 360 an unlimited number. Check the plan comparison for current prices and user limits.
Continue your rental workflow
Does this fit your rental business?
Explore the workflow with sample data. Start a separate trial account to manage your own vehicles.